Why Every Asana User Needs an Asana Usage Audit

A lot of teams invest in Asana, looking for a way to manage their work and boost productivity. But even with this powerful tool, many find themselves missing deadlines and confused about which tasks to prioritize. It’s frustrating, but it’s a common scenario. The reality is, a tool is only as good as how you use it.

So, what’s the solution to this problem? Training is definitely a great option, but a good starting point is an Asana usage audit. An Asana usage audit reviews how your team uses Asana, identifies strengths, and pinpoints issues that might be blocking your workflows. With an audit, you gain insights into how every part of your Asana setup contributes to daily operations and long-term goals. This knowledge allows for targeted improvements that make a tangible difference in how your team collaborates and achieves success.

What is an Asana Usage Audit?

An Asana usage audit is a comprehensive review of your team’s interaction with Asana. It involves evaluating your project structures, task management practices, team collaboration methods, and reporting mechanisms. The goal is to identify what’s working well and where there’s room for improvement.

During an audit, we look at several key areas:

1. Project Structure: Are your projects organized in a way that makes sense for your team? We assess how your projects are set up and whether they align with your workflow. 

2. Task Management: How are tasks assigned, tracked, and completed? We examine your task management practices to ensure tasks are being handled efficiently and nothing falls through the cracks. 

3. Team Adoption: How well has your team adopted Asana? We look at the level of engagement and usage among team members to identify any gaps or resistance to using the tool. 

4. Leveraging Asana Features: Are you making the most of Asana’s capabilities? We review how effectively you are using Asana’s features, such as custom fields, automation, and integrations, to enhance your workflow.

Why Are Asana Audits Helpful?

Opting for an Asana audit gives your team access to top-notch expertise and guidance. When you bring in a professional team of Asana experts, you benefit from their extensive experience with the platform. They’ve seen and solved a wide array of issues that teams commonly face, whether it’s with task organization, project visibility, or collaboration. This deep knowledge helps them quickly identify where your team might be struggling.

These experts don’t just find problems—they provide tailored solutions that meet your specific needs. As Asana partners, they’re always up-to-date with the latest features and enhancements from Asana. They can introduce new functionalities that you might not be aware of, using these updates to streamline your workflows and boost productivity.

An Asana audit ensures your team is making the most out of the platform. By applying the latest features and best practices, these experts help you get the full value of your Asana investment. This improves your daily operations and enhances long-term efficiency and effectiveness.

Why Teams Already Using Asana Need Audits

Even if your team has been using Asana for a while, an audit can bring significant benefits. Here’s why teams already familiar with Asana still need audits:

1. Continuous Improvement

Just because your team is using Asana doesn’t mean they’re using it in the best way possible. An audit helps ensure that your team’s workflows are continuously improving and adapting to new challenges and opportunities.

2. Adapting to Growth 

As your team grows or as projects become more complex, your Asana setup may need adjustments. An audit helps you adapt your processes and structures to fit the evolving needs of your team.

3. Maximizing New Features

Asana regularly updates its platform with new features and improvements. An audit ensures that your team is aware of and utilizing these new features to their fullest potential, keeping your workflow modern and efficient.

4. Enhancing Team Engagement

Sometimes, team members may not fully engage with all the features Asana offers. An audit can identify areas where adoption is lacking and provide strategies to increase engagement and make sure everyone is on board and using Asana effectively.

5. Improving Efficiency

Over time, workflows can become inefficient. An audit identifies bottlenecks and redundant processes and offers solutions to streamline operations and improve overall efficiency.

6. Improving Accountability

Clear and efficient use of Asana can improve accountability within your team. An audit ensures that tasks and responsibilities are well-defined and tracked, therefore reducing the chances of missed deadlines or overlooked tasks.

7. Gaining Fresh Perspectives

Sometimes, being too close to your processes can make it hard to see inefficiencies. An external audit provides a fresh perspective and helps identify issues and opportunities that you might have missed.

8. Maintaining Alignment

As teams and projects evolve, it’s easy to drift away from initial goals and best practices. An audit helps realign your Asana setup with your team’s objectives.

To wrap up, if you and your team have been using Asana for a while and feel like something is missing—whether it’s the efficiency you hoped for or feeling overwhelmed by the tool—an Asana usage audit can help uncover issues that you might not immediately see.

We at Cirface have audited many Asana setups and helped teams make the most out of their Asana investments. We've seen it all. Our recommendations have given many teams a roadmap to improvement and the confidence to navigate Asana and leverage all of its features, from basic to advanced. Consider scheduling an Asana usage audit with us to identify and resolve the challenges holding your team back.